INTRODUCTION
Odoo Campuskul is a complete faculty administration system constructed on the Odoo ERP platform.
Odoo Campuskul simplifies every day faculty operations for directors, lecturers, and college students whereas guaranteeing easy coordination throughout all faculty actions.
For directors, it simplifies key operations similar to admissions, attendance monitoring, charge administration, and school-wide bulletins.
Academics profit from a devoted portal to plan classes, assign duties, and monitor scholar efficiency.
College students have a personalised portal the place they will monitor their grades, entry assignments, view schedules, and monitor attendance.
Odoo Campuskul simplifies all features of faculty administration, from scheduling and grading to monitoring attendance and assignments, and so on.
To know how Odoo Campuskul operates successfully, it’s vital to discover the workflow and roles of the three main customers: Admin, Instructor, and Scholar.
Every person has distinct duties and instruments throughout the system, guaranteeing easy administration and educational success.
Entry Proper – Admin
Admins have full management over all administrative operations. They’ll create classes, set educational years, handle charges, and oversee each operate on the platform.
Let’s start with the workflow of Odoo Campuskul, outlining how an admin ought to effectively use this module to handle faculty operations successfully.
Dashboard
As soon as the set up of Odoo Campuskul is accomplished, log in as admin and click on on faculty administration and you will note the admin dashboard in entrance of you.
- Software – This card on the dashboard exhibits the functions to be processed, confirmed functions, the scholars enrolled, and the cancelled functions.
- Enrollments – The enrolled card on the dashboard exhibits the enrollments to course of, enrollments in progress, accomplished, and all of the canceled enrollments.
- School – The School card on the dashboard exhibits the whole no. of schools within the faculty, and in addition what number of lecturers are current and absent on the actual day.
- College students – The Scholar card on the dashboard exhibits the whole variety of college students within the faculty, and the variety of college students current and absent on that individual day.
- Class Assignments – This exhibits the whole variety of allotted assignments, the assignments in progress, and the assignments whose length is over.
- Scholar Assignments – College students can view all assigned, submitted, pending, and teacher-evaluated assignments in a single place.
- Discover Board – Shows key bulletins to maintain the college neighborhood knowledgeable and improve communication with Odoo Campuskul.
- Schedule – This exhibits the courses which might be scheduled for that individual day and the quantity and particulars of the upcoming assignments.
WORKFLOW (ADMIN VIEW)
Making Grade Scale
Step one as an admin is to make a grade scale, which is a standardized system used to judge and signify college students’ educational efficiency.
It defines a spread of marks or percentages and assigns corresponding grades, similar to A, B, or C, typically linked with grade factors.
- Go to configuration and click on on grade scale to examine the prevailing grade scales or click on on new to create a brand new grade scale.
- After clicking New, add a reputation in your grade scale.
By default, the grade scale relies solely on efforts, with no marks included. Solely grades are assigned, similar to the desired efforts.
- Now, to allow the GPA calculation, click on on the checkbox, and sections for Max%, Min%, Factors, Symbols, Efforts, and Description will happen.
- All this data will play a big function within the report card.
- Add the small print accordingly in Odoo Campuskul module.
Making grades
- Now, after creating the grade scales, the subsequent step is to make grades.
- Go to courses within the menu and click on on grades to create new grades by clicking on new.
Enter the grade and save.
Topics
- Now because the grades are created, the subsequent step is to create the themes. Navigate by way of courses>> topics >>new.
- Create a brand new topic and choose the grade by which that individual topic must be studied.
Academics
- The following step is so as to add lecturers to the database, in keeping with which topics they’ll train and to which class.
- Click on on lecturers within the menus after which choose the instructor choice within the dropdown so as to add a brand new instructor or examine the prevailing ones.
- Now click on on new so as to add a brand new instructor to the database. Enter all the fundamental particulars like identify, e mail, cellular no. and so on.
- Enter all the themes the worker can train to a specific grade.
- Click on on the checkbox of “is a instructor” if the worker is a instructor.
- Set the division and the job place of the worker.
- Admin may add the resume of lecturers.
Making Time-slots
Time slots on this module seek advice from predefined intervals allotted for courses, actions, or occasions throughout the faculty’s every day schedule.
- Now go to Configurations and click on on timeslots to examine the predefined time slots or create new timeslots.
- Click on on new and set the beginning and finish occasions of the time slots. Ensure that to enter the time in a 24-hour time format.
Including places
The following step is so as to add the places.
- So as to add location i.e. the corridor numbers the place the classes of scholars can be held, go to configurations and click on on places.
- Add the identify of the corridor and your faculty identify and save the knowledge manually.
Including Classes
A session represents a particular educational interval or time period throughout the faculty, similar to semesters, trimesters, or quarters.
It helps manage courses, assignments, attendance, and different actions inside an outlined timeframe.
- Now within the configuration tab go to classes to take a look at the prevailing classes or to make a brand new session for the brand new college students.
- Click on on new, enter the length of the session after which click on on begin to begin the session.
- As soon as the session is began, the standing can be in progress, the admin can click on on full to finish the session.
Educational years
- Now, go to the configuration tab and click on on the educational 12 months to examine the prevailing educational years or to make a brand new one.
- Now click on on new to create a brand new educational 12 months. Enter the tutorial 12 months and select whether or not it’s essential divide weightage manually or equally.
- If the admin needs to divide weightage equally, examine on the checkbox with the given choice.
- Add the phrases accordingly.
Admission Enquiry Type Submission
- Go to the web site to fill out and see what an inquiry kind for a scholar appears like. The admin may make a brand new admission if wanted resulting from any drawback.
- Click on on the inquiry kind.
- Fill within the required particulars to submit this as the applying of the brand new scholar . After submission you’ll get an utility quantity to trace the applying.
Purposes
- Now the inquiry kind has been submitted as an utility of a brand new scholar and the report is added to the functions.
- The applying is presently at a new stage. To substantiate the applying, click on on the brand new utility and click on the affirm button.
- As soon as the applying is confirmed, the admin can enroll the brand new scholar from there straight by clicking on the enroll now button.
- As soon as the admin clicks the enroll now button, a pop-up arrives asking to decide on an choice
- Possibility 1 – create a brand new scholar, which implies creating a brand new scholar report within the database.
- Possibility 2- hyperlink to an current scholar, which signifies linking the report to an current report.
- After clicking on ‘ create a brand new scholar’, a view will open asking for the small print of the session, educational 12 months, and the themes the scholar needs to review.
- Save the shape, and click on on ‘begin now’.The admin can full the session of the scholar from there straight and may examine the data in ‘enrollments’.
- Now the session of scholars is ‘in progress’.
Enrollments
- Navigate to the ‘Enrollments‘ part to view or make adjustments to current enrollments.
- Click on on the report of the scholar to examine their standing and the opposite data.
- Click on on ‘full’ if you wish to full their session.
- Now, as the scholar is enrolled efficiently.
Odoo Campuskul additionally gives ID playing cards for newly enrolled college students that are generated routinely utilizing the given data.
- Navigate by way of enrollments>>scholar>>motion(gear icon on prime left)>>print>>ID card.
Setting Task Sort
- The scholars at the moment are enrolled, the subsequent step is to make the project varieties like classwork, homework, or examination, to allow them to be assigned to the scholars.
- Navigate to Configuration >>Task Sort within the dropdown menu with a view to examine the prevailing project varieties or to make new varieties.
- Click on on new, to create a brand new project sort to assign it to the scholars .Enter the project sort and reserve it manually.
Populate Class
Populate Class assigns college students to their courses based mostly on grade, time period, or topic preferences for a session or educational 12 months.
- Now let’s populate the courses, go to courses >>populate class to examine the prevailing populated courses or to create a brand new one
- Click on on new and enter the small print.
- enter the identify of the category
- enter the grade
- enter the session and the tutorial 12 months
- enter the topic and the instructor who will train in that class
- enter the whole capability and the unit credit of the category.
Click on “Add” under-enrolled college students to view a pop-up with all college students enrolled within the chosen grade, session, time period, and topic.
The admin can manually add the scholars simply in bulk.
After deciding on the scholars, schedule the weekly courses for that individual populated class which can outline the whole courses within the session.
Below the Task Sort tab, add project varieties. The admin can examine the “divide weightage equally” field to distribute grades evenly.
The admin may set the weightage of project varieties manually preserving in thoughts that the whole proportion needs to be 100.
Now, click on on affirm to substantiate the category that the admin made.
Schedule class
The following step is to schedule the courses for that individual session, so click on on the schedule now button.
A pop-up will seem asking for the admin’s approval. Click on on schedule.
After scheduling the courses, the variety of courses in that individual session can be up to date routinely which could be seen on the prime (heart).
Click on on the Courses button on the highest to take a look at all of the scheduled courses in that individual session.
Entry Proper – Instructor
Academics in Odoo Campuskul can handle important duties like lesson planning, assigning and grading duties, marking attendance, and viewing their schedules.
Nonetheless, they don’t have entry to delicate administrative features similar to charge administration, admissions, or school-wide settings.
This restricted entry permits lecturers to effectively perform their duties with out being overloaded with pointless duties whereas safeguarding vital faculty information.
DASHBOARD
- Log in as a instructor and go to the Odoo backend.
- Click on on faculty administration the place you will note the college dashboard for lecturers.
- School – School exhibits the college exhibits the profile of the logged-in instructor within the dashboard. profile of the logged-in instructor within the dashboard.
- College students – The scholar card exhibits the whole college students, current, and absent counts, with detailed data obtainable on click on.
- Class Assignments- This shops the knowledge of all of the assignments made by the instructor to be allotted to the scholars in a time period.
- Scholar Assignments – Shops assignments for a category, displaying evaluated, submitted, and pending ones.
- Schedule – The schedule card shows all courses scheduled for the day and gives particulars of upcoming courses throughout the present session.
- Discover Board- Shows vital bulletins and updates, throughout the faculty and preserving everybody knowledgeable about important data.
To examine or edit the small print of your profile, navigate by way of my profile >>profile.
Making Lesson Plan
- Now, the subsequent is to make lesson plans for the grade. To examine or create a brand new lesson plan, navigate by way of Academics>>lesson plan.
- Click on on new, enter the wanted particulars for a brand new lesson plan of a grade, and approve to substantiate the lesson plan.
- The person has the choice as to if or not share his lesson plans with different lecturers or not.
Making Grade Task
Grade Task refers to creating and assigning duties or tasks particularly for a specific grade.
- The following step is to create a grade project for the scholars and navigate by way of project>>grade project.
- Click on on new and enter the project identify, grade, topic, project sort, and its description.
9. You may also add any attachments like photos, pdf’s , doc or zip information associated to the project after which save and approve the grade project manually
ASSIGN ASSIGNMENT
As soon as the grade project is created, the subsequent step is to assign the project to the scholars.
10. To assign the project to the scholars, navigate by way of courses>>populate class>>choose any populated class
11. After deciding on a populated class, you will see that a button indicating assign project, click on on that to assign the project to college students.
12. After clicking on the button, a pop-up will arrive asking for the small print of the project to be accepted, fill within the particulars and click on on assign now.
You’ll be able to assign a number of assignments by repeating the above steps.
- The project is now assigned that may be checked by clicking on the assignments button situated on the prime heart
- After clicking on the assignments button, the assigned assignments can be seen , click on on any project which it’s essential allocate.
Allocate Task
- The following step after clicking on the project it’s essential allocate, click on on the allocate button, situated on the highest left nook.
Now the project is allotted to the scholars, and is now within the state of ‘progress’.
- As soon as the scholars have submitted the assignments, the stage of the assignments can be proven within the assignments tab of a specific populate class.
Consider Assignments
- The following step is to judge the assignments after the scholar has submitted the project earlier than the deadline. Click on on the consider button to proceed.
Consider the scholars on the idea of assignments. You may also assign the bottom grade to the scholars who haven’t submitted the assignments but.
- Click on on the submit button, change the stage of the assignments to evaluated, after which mark the project as finished, as soon as evaluated the project of all the scholars.
Marking attendance
- Now, the subsequent step is to begin the category and mark the category attendance of the scholars.
- Navigate by way of populate class >> choose class >> courses >> choose >> begin class >> mark attendance .
21. To mark attendance based mostly on every day scholar entry, merely examine the checkbox “Do you wish to fetch Scholar entry attendance data?”.
22. Academics may give disciplinary motion to any scholar by clicking on report self-discipline button, and enter conduct, its sort, and the scholar’s identify.
Entry Proper – Scholar
Scholar Portal in Odoo Campuskul lets college students simply entry grades, attendance, assignments, charge summaries, service hours, and extra operations in a single place.
MENUS
Upon logging into the scholar portal, college students can view a dashboard with key particulars like notices, upcoming courses, and charge summaries.
The playing cards for charge summaries, timetable notifications, and alerts are clickable. This signifies that the scholar can view detailed data for these
Now let’s perceive the menus of the scholar portal.
Dashboard- The scholar dashboard shows private particulars, attendance, charge abstract, upcoming courses, notifications, grades, service hours, and newest blogs.
Timetable- College students can view their timetable in a calendar or detailed format, displaying courses for the day, week, or month as per desire.
Assignments- College students can view all assigned assignments and simply search by identify or standing (to-do, submitted, or evaluated).
Service hours – College students can add service hours, monitor their standing (accepted, rejected, or pending), and look at complete accomplished and accepted hours.
Attendances-College students can monitor their every day attendance in each calendar and detailed views, displaying once they have been current or absent.
Enrollments- All scholar enrollments throughout the establishment are displayed with their respective enrollment numbers.
Payment Abstract- The charge abstract gives an outline of pending and overdue charges, preserving college students knowledgeable and up to date on their cost standing.
Grades- College students can view a complete grade abstract for all topics in a single place, together with data on each accomplished and incomplete assignments.
Transcripts- Transcripts present an in depth report of a scholar’s educational historical past, together with accomplished courses and grades obtained.
Self-discipline – College students can view all disciplinary actions assigned to them by lecturers in College Administration Software program.
Bulletins- This exhibits all of the vital bulletins created by the lecturers or the admin to the scholars.
- To examine the timetable containing all of the courses, the scholars can click on on the timetable tab.
Right here they will view all their courses in a day, every week, and all of the courses in a month.
2. College students can view detailed details about upcoming courses by clicking on “Three dots icon” and deciding on a category.
3. College students can monitor their assignments standing whether or not it’s pending, submitted, or evaluated, straight on the portal.
They’ll straight submit the assignments from the portal and may see the evaluated grades given by the instructor.
- College students can log their service hours, similar to volunteering or collaborating in actions like classroom cleansing or gardening, straight by way of the portal.
The lecturers can assessment all of the service hours and may reject or approve the service hours logged by the scholars.
5. College students can examine their attendance by clicking on the “Attendance” tab, which shows a calendar view of their attendance.
6. The enrollments part exhibits all of the earlier and present enrollments of the scholar who’ve logged in.
7. The Payment abstract part exhibits all of the charge funds, whether or not pending, overdue, or paid. By clicking on any of them, you’ll be able to view the information intimately.
8. College students can see their grades for all topics within the educational 12 months and conveniently monitor or submit incomplete assignments straight from there.
9. College students can entry detailed transcripts that embody their educational historical past, accomplished courses, grades, and private and college data, all downloadable.
10. All the scholars can simply view all disciplinary actions assigned to them by lecturers in Odoo Campuskul.
11. The scholar can see all of the notices or bulletins that are vital and are revealed for them.
NEED HELP?
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Present Product Model – 1.0.0
Supported Framework Model – V18, V17
